In this online Resource Library, you find numerous resources and information that will be useful if your are in a committee or activity group.
This library of resources will be regularly updated so please contiunue to check the site to see what new materials have been added.
Social Guidelines
LUU is committed to providing safe activities for all of its members. These guidelines are for groups running social events to outline what type of behaviour we expect, and what organisers can expect to happen if they stray from this.
Grant Allocation 2007 to 2008
The Grant Allocations for 2007 to 2008, for all groups, have been announced. These allocations are for all groups and cover the whole of the academic year. If you want to discuss your grant, please contact your Development Coordinator. Details can be found on the individual Student Activity Group pages.
Information on what you can and cant spend the money we allocate you on. See Esther in the Cash Office for more details!
How Funding Works
A guide to how the Societies Executive goes about allocating grant funding to groups.
Information about how you can get extra grant funding by running recreational and recruitment sessions.
Complaints and Disciplinary Procedures for Student Activity Groups
We expect everyone to be on their best behaviour when taking part in one of our activities. If we do receive a complaint about an individual or group, this is the procedure we will follow
Some guidelines on what information you need to give us when booking rooms – specifically if you are inviting external guests and speakers onto campus.
Some great ideas on how you can use LUU and the building to promote your activities.
SubTV Tech Specs
The tech specs you need to use if you want to put adverts on the screens around the building.
When creating images make sure that they have a dpi of 72 and that progressive mode is switched off. If this makes no sense, consult a graphic designer or the help menu of the program you are using.
If you want to put an ad up, submit both the widescreen and sidebar versions to a.winter@leeds.ac.uk. Adverts run Monday to Sunday and need to be submitted by at least the Friday before you want the ad to run. We can only have five student activities adverts at a time so it's first come first served!
Sponsorship for Clubs and Societies
A Powerpoint presentation of everything you need to know about sponsorship. You can also download the simple sponsorship step-by-step guide.
Download the Advertising Policy >>>
Example Sponsorship Letters
If you wish to apply for sponsorship for activity group, use this template and example letter to help you:
Download the Example Sponsorship Letter Structure (word)
Download the Real Example of a Sponsorship Letter for the Opera Soc (pdf)
Student Activities - Handover Pack
This handover pack will give you some ideas about things to talk to your new committee about, to ensure they are ready, to take over the role of running your activity group.
Student Activities Review Document
Details of the changes suggested in the Student Activities Review and an idea of the path that as a department we are now following.
Volunteer Policy
This policy outlines methods of recruitment, procedures for supporting and mechanisms for protecting volunteers that Leeds University Union puts in place.
Activity Group – Change of Details
All groups should use this form to register new committees after AGMs or EGMs have taken place. Remember that committee members must also supply photocopies of their Student cards to prove that they are University of Leeds students when submitting this form.
Activity Group – Formation Form
Use this form when you would like to create a new group of any type. Once completed submit to Jess Linacre, Societies Officer – socs@luu.leeds.ac.uk. Remember that you should be creating something that isn’t already available, and that the petition should be 20 people who would pay to be members of your group.
Activity Group – Webpage Authorisation Form
Use this form to apply to ISS for web space for your activity group. These forms are sent from the ARC to ISS for processing and this can take some time so please be patient.
As above, but this time to apply to have a webmail account in your activity group’s name.
Emergency Funding Application Form
If your group finds itself in financial difficulties, use this form to apply for emergency funding. Submit this via the ARC either at the reception or to Andy Winter, Student Activities Manager – a.winter@leeds.ac.uk
Room Block Booking Request Form
If your group wants to block book space in the Union building for a whole term, complete this form. It should be submitted to the ARC by set deadlines. Your group will be informed of these deadlines by email and at meetings. If you would like to book a room on a one-off basis, contact ARC reception either in person, via phone (0113) 380 1413, or via email – uniarc@leeds.ac.uk
A thought-provoking article from the Guardian detailing the dangers of basing socials around alcohol-based challenges and reckless behaviour. Use it to think about how your group could run socials not based around alcohol to encourage new members and people who are put off by drinking.
For general enquiries contact the ARC on Tel: 0113 3801 413, email uniarc@leeds.ac.uk or take a trip up to ARC located on the second floor of the Union where the friendly staff will be happy to help you.
